Phlostate vs Studio Ninja
Studio Ninja is a focused, affordable CRM for photographers. Phlostate covers more of the week in one app. Here is the honest comparison.
Side by side
Public facts from each company’s own pricing page, checked September 2, 2026. If Studio Ninja changes something, tell us and we’ll fix the row.
| Phlostate | Studio Ninja | |
|---|---|---|
| Leads, projects, inbox | Yes | Yes |
| Contracts with e-signature | Yes | Yes |
| Invoices with installments and autopay | Yes | Yes |
| Client galleries | Yes | Via ShootProof / Pic-Time |
| Print store in the gallery | Yes | No |
| Public booking page and scheduler | Yes | Yes |
| Website, built and hosted | Yes | No |
| AI assistant | Phlo — runs the back office, 150+ actions | No |
| Talk to it out loud | Yes | No |
| QuickBooks / Zapier integrations | No | No |
| Team seats | 3 on Pro | Unlimited on Master |
| Free trial | 14 days, card required | 7 days |
| Platform fee on client payments | 0% — clients pay you direct through your own Stripe | 0% — your own Stripe, Square or PayPal |
| Credit card, client-entered | 2.9% + 30¢ (Stripe) | Your processor’s rate |
| Card on file / autopay | 2.9% + 30¢ (Stripe) | Your processor’s rate |
| Bank transfer (ACH) | 0.8%, capped at $5 (Stripe) | Your processor’s rate |
| Client can be billed the fee | Yes — on by default, per payment method | No |
| Subscription, from | $100/mo | $16/mo |
What is the same
Leads, projects, contracts, invoices, a booking page, and client payments through your own Stripe, Square or PayPal.
Where they differ
Studio Ninja hands galleries to a separate product and has no website builder or AI assistant. Phlostate keeps galleries, the print store and a hosted website inside the same login, and adds Phlo, who drafts, files and moves things for you.
Where Studio Ninja is stronger
- The lowest entry price on this list.
- Unlimited team seats on its Master plan.
- Gallery delivery through ShootProof or Pic-Time if you already use one.
The full five-product table, including a worked year of twenty weddings, is on the compare page.
Questions
- Is Phlostate more expensive than Studio Ninja?
- The subscription is higher. The comparison that matters is Studio Ninja plus a gallery host plus a website builder against Phlostate alone. The full numbers are on the compare page.
Try it on your own business
Fourteen days free with a card on file. Nothing is charged until the trial ends, and you can cancel before then from Settings.